Privacy & Safety Statement

Your privacy is really important to us. This Privacy & Safety Statement tells you what information we collect, what we do with it, and the processes we have to keep everyone safe along in the way.

Please refer to the section(s) that apply to your use of Draw This!:

1. Overview: How we keep you and your information safe
2. Privacy Statement for "Artists": People listening to descriptions and uploading drawings
3. Privacy Statement for "Storytellers": People providing audio descriptions

1. Overview: How we keep your information safe

1.1 Our service is carefully designed to keep all Draw This! users safe.

• Artist and Storytellers cannot communicate directly using Draw This!
• We will not share your contact details with any other user or external party.
• All audio descriptions, photos of drawings, and "thank you" messages are reviewed by the Draw This! team prior to being published or shared. Please refer to sections 2.2 and 3.2 for more details.

1.2 We keep your information safe by:

• making sure it’s protected from outside sources
• making regular backups of our data
• using the best security systems

1.3 You have the right to ask for a copy of any personal information we hold about you, and to ask for it to be corrected if you think it is wrong. If you’d like to ask for a copy of your information, or to have it corrected, please contact us at hello@drawthis.nz.

2. Privacy statement for Artists: People listening to descriptions and uploading drawings

2.1 If you are doing a drawing for Draw This! we collect personal information from you, including your:

• first name or nickname
• email address

We will also collect:

• a photo of your drawing ("the photo"). Please refer to section 2.4 for how this may relate to personal information.

2.2 We collect your personal information in order to:

Publish the photo of your drawing on the Draw This! Gallery and in the "Latest Drawings" gallery on the relevant audio description page.

• All photos are reviewed by the Draw This! team prior to publication on our website
• The photo will be stripped of identifying metadata (such as location information) and will the Gallery will not include the first name you provided (please see section 1.4).

Provide Storytellers with the option to send a "thank you" message to Draw This!

• We will share your first name and the photo of your drawing with Storytellers.
• We will not share your email address.

Email you a 'thank you' message we have received and reviewed from the Storyteller

• Prior to sending, we will review the 'thank you' message to ensure it is appropriate.

Contact you to inform you of changes to this privacy statement, or any issue regarding the photo you have uploaded or information provided.

2.3 Providing some information is optional.

If you are uploading a drawing, and choose not to enter an email address, we will be unable to give the Storyteller the option to send a "thank you" message to you (please see section 1.2)

2.4 When taking a photograph of your drawing, please consider what personal information may be included in the photo.

If personal information including first name or general location (city, township, country) is shown in the photo (for example, in an artist signature), we will take the inclusion of this personal information in the photo as your consent to share this personal information.

• The photo will be published in the Draw This! Gallery and in the "Latest Drawings" gallery on the audio description page.

Please do not include identifying personal information in your photo, such as people (for example, the child who did the drawing holding it up), surname, school name, street address, or identifible location (such as a street sign in the background). If personal identifying information is included in the photo, we will either:

• Crop or edit the photo to remove personal identifying information, and delete the version of the photo with identifying information from our system.
• Not accept the photo and delete it from our system. In this event, if you provided an email address, we will email you to notify you of this and request a photo without identifying personal information.

3. Privacy statement for Storytellers: People providing audio descriptions

3.1 If you are doing an audio description for Draw This! we collect personal information from you, including your:

• first name
• phone number
• email address and/or postal address
• an audio recording ("your audio description").

3.2 We collect your personal information in order to:

Record your audio description over the phone

Publish your first name and the audio description on the Draw This! website

• All audio descriptions are reviewed by the Draw This! team prior to publication
• The audio recording will be stripped of identifying metadata

Share photos of drawings made in response to your audio recording via email or post

• The Draw This! team approve all drawings prior to sending them to you

Contact you to inform you of changes to this privacy statement, or any issue regarding the your audio description or the information you have provided.

3.3 Providing some information is optional.

If you are sharing an audio description, and choose not to provide an email or postal address, we will be not be able to send you any drawings.

• You will have to visit the Draw This! website to see the drawings
• You will be unable to provide a "thank you" message to the Draw This! Team to send onto Artists

3.4 When providing your audio description, please consider what personal information may be included.

If personal information including first name or general location (city, township, country) is mentioned in the description, *we will take the inclusion of this personal information in the audio description as your consent to share this personal information.*

Please do not include identifying personal information in your photo, such as your surname, the full names of other people, or your street address. If personal identifying information is included in the audio description, we will either:

• Cut parts out of the audio description to remove personal identifying information, and delete the version of the description with identifying information from our system. We will contact you to make you aware of any changes we make.
• Not accept the description and delete it from our system. In this event, we will contact you to notify you of this and request a description without identifying personal information.